Skip to main content

Take Me One

  • Home
  • Case Study

Transform Your National Business With Take Me One

How Take Me One Transformed Expense & Invoice Reconciliation for a National Business

  • The Challenge
  • The Solution
  • Ease of Use
  • The Results

A UK-based multi-site organisation with over 600 employees was experiencing challenges in managing corporate travel for employees.

Key issues included:

  • 200+ individual expense claims per month
  • Lost or missing receipts
  • Manual spreadsheet reconciliation
  • Multiple supplier invoices
  • Unauthorised bookings outside policy
  • Limited visibility of spend by department
  • Finance team spending 25+ hours per month reconciling transport costs

Travel had become fragmented, uncontrolled and administratively expensive.

Take Me One deployed:

  • A centralised corporate travel booking portal
  • Single sign-on access for employees
  • Role-based permissions
  • Pre-set cost centres and references
  • Policy enforcement at point of booking
  • Consolidated monthly invoicing
  • Real-time management reporting

Employees no longer paid out-of-pocket. No more receipt chasing. No more individual reimbursements. All travel booked directly through the platform.

User adoption was immediate because:

  • The booking flow mirrors consumer travel apps
  • The interface is intuitive
  • No training complexity
  • Automatic confirmations and live tracking
  • Transparent pricing before booking

The platform required less than 30 minutes of onboarding training.

Here’s what happened within 3 months of implementing structured corporate travel management:

  • 82% reduction in manual expense claims
  • 90% reduction in invoice queries
  • Finance admin time reduced by 70%
  • Full spend visibility by department
  • Elimination of duplicate supplier invoicing
  • Policy compliance increased significantly

Most importantly, the finance team regained control of travel spend and reporting accuracy improved dramatically.

Client
Feedback

Corporate Travel
Corporate Travel

“Take Me One removed hours of admin every week. We now have total visibility of our transport spend, and business travel reconciliation is simple. It’s one invoice, one report, and one system. It just works.”

The Bigger Impact

The business moved from reactive expense management to proactive spend control.

Take Me One became:

  • A procurement tool

  • A finance control mechanism

  • A traveller experience improvement

  • A governance safeguard

Reliability & Safety

Travel with confidence knowing every trip is delivered by a vetted driver in a professionally inspected vehicle. Designed to support smooth corporate travel, our control team tracks each booking in real time, proactively resolving any potential delay or cancellation to ensure you are never left waiting. Should you need anything, our expert 24/7 support team understands your corporate travel requirements and business needs and is always ready to assist.